Administration Changes
Important – Please Read Carefully
Changes to Dales Pony Society Administration from 1 September 2022
From 1 September 2021, all pony registrations, transfers and changes to passports and Society memberships have been handled by Pedigree Livestock Services Ltd. This page gives you the contact details for Pedigree Livestock Services.
Pedigree Livestock Services Ltd
Andy Ryder and his team at Pedigree Livestock Services specialise in looking after breed society records and administration. Based near Carlisle in Cumbria they are a small friendly company, with experience in using the Grass Roots system which the DPS uses for its record keeping and administration. The company currently looks after a number of cattle societies as well as the British Palomino Society. Members will be able to contact the PLS office from 9am to 5pm 5 days a week, which offers an improved benefit as DPS office hours are currently afternoons only. Contact details for are:
The Dales Pony Society
Holme House
Dale
Ainstable
Carlisle
CA4 9RH
phone: 01768 870523
email: dalesponyservices@gmail.com
Please use Pedigree Livestock Services for any of the following requirements:
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- To request a Foal Registration Form and Hair Sample Bags
- To return a Foal Registration Form and Hair Sample Bags
- To transfer a pony to your ownership
- To return a transfer slip if you have sold a pony
- To report a Lost or Stolen Passport and request a Duplicate
- To record the start or ending of a loan arrangement
- To have a passport issued by another Society overstamped
- To return a passport for updating to gelding status following the castration of a colt
- To return a passport for cancelling following the death of a pony
- To request a new stallion service book
- To request a FIS or DNA test
- To join the Society as a new member (membership form can be downloaded from the website)
- To pay your annual subscription to the Society
- To notify the Society of any name, address or contact details changes
Additional responsibilities:
- To administer new members and subscription renewals, send out member packs and membership cards
- To administer stallion licencing scheme
- For Passport enquiries from DEFRA or any other Enforcement Agency
Fees for those services which are chargeable can be found on the Fees and Tariffs page. Please pay by bank transfer wherever possible, the Society Bank details remain the same and can be found on the bottom of each page of the website.
Honorary Secretary
- Oversight of UK and International foal registration processes to ensure breed standard is maintained, and MOPS are adhered to
- Refer registration anomalies to Council for arbitration
- Administration of the Stallion Premium Scheme
- Proof and approve the printing of the Stud Book
- Liaise with Treasurer to produce and submit HBLB grant applications
- Liaise with external bodies as needed
- Answer general enquiries received on the DPS Phone
- Production of Council meeting minutes and the follow up actions
- Maintenance of Policies and Procedures
- Distribution of the Dales Despatch and associated documents as required
- Production and distribution of AGM, EGM and election documents
- Administration of the Complaints and Appeals processes
- Provide cover for the DPS phone for holidays and sickness
- Liaise with external bodies as needed
email: dalesponysociety@gmail.com
Ian Graham – Treasurer and Company Secretary
- Management of Supplier and Sub-contractor contracts
- Auditing of Sub-contractors
- Update and Maintenance of GDPR requirements
- Update and Maintenance of the Members Handbook
- Maintenance of the Sales List
- Management of the Website and Facebook page
- Liaise with Breed Consultant to produce and submit HBLB grant applications
- Liaise with external bodies as needed
email: treasurer@dalespony.org