Registration of Foals & Application for a Dales Pony Society Passport

Registration

All foals must be registered by their breeder in their year of birth and the date of birth is needed for registration. The application needs to be received before the 30th November.

As long as the foal is not older than 6 months, registrations may submitted to be received between 30th November and the 31st December of the year of birth. This incurs a higher registration fee as it includes a late filing fee.

Applications made outside of the deadline of the 31st December of the year of birth are deemed Late Registrations. A late fee will be charged and the parentage of the foal must be proved by DNA testing, at the expense of the breeder.  Before the passport is issued to the owner, Part II of Section II will be signed and stamped by the Society to permanently exclude the horse from the human food chain.

The Society also is required to inform trading standards of those requesting passports outside the timeframe of 6 months after the birth of the foal.

The Breeder is defined as the owner of the mare at the time of foaling.

Breeders should contact the Secretary for a registration form, ID diagram and DNA Sample bags. See contact details below for the Secretary.

A registered veterinary surgeon is required to fill in the ID diagrams, microchip the foals and take the DNA hair samples (two from the foal and one from the dam). These actions should be done before the foal is weaned and must be before the end of year of birth.

If a prefix is used for naming the foal, it must first be registered with the Central Prefix Register using its application form. For details about applying please see the Central Prefix Register website.

The completed registration form, ID diagram and the 3 DNA Samples (two from the foal and another from its Dam) and the Stallion Service paper should sent to the Secretary together with the registration fee.

The current registration fees, late filing fees, registration fees and the prefix registration fees are available on the Fees and Tariffs page.

Eligibility

Dales foals are eligible for registration only if both the sire and dam are registered in the Dales Pony Society stud book and it complies with all current conditions for registration, as set out in the rules and regulations of the Dales Pony Society.  A copy of the rules of registration is available from the Society but also provided below. Ponies will be registered in the appropriate section of the studbook, according to the rules of registration.

Part-bred Dales are eligible for registration if they can prove a minimum of 25% recorded Dales pony breeding.  There is no up-grading from the part-bred register to the pure stud book.

Rules

Additional Official Procedure

Application for a passport for a Dales pony, or a Part-bred Dales should be made by the breeder, using the current registration forms.  The forms are obtainable from the office by post, email or telephone enquiry, and are also available at breed shows. 

All applications for the registration of pure-bred and part-bred Dales foals must be received on or before 30 November in the year of their birth.  Late registrations of pure bred Dales are subject to DNA parentage testing to prove parentage at the expense of the applicant, and also payment of the late registration fee.  If the application for a passport is received after 30 November in the year if birth, Part II of Section II of the passport will be signed and stamped by the Society, irreversibly removing the animal from the human food chain, as required by horse passport legislation.

The identification diagram on the application form must be completed by a registered veterinary surgeon. The vet will also implant a microchip into the animal concerned, having first checked for evidence of any previously implanted micro-chip. The position of the micro-chip should be noted on the Identification diagram. The vet should also collect, verify and sign three mane hair samples for DNA records, twofrom the foal being identified, and one from the dam of the foal.  The identity of the dam should be checked against its micro-chip and passport, or in the case of mares foaled prior to 1 January 1998, its passport only.

The form should then be sent to the Society, together with the required fee for registration, the three DNA hair samples collected by the vet, and the stallion service certificate. Failure to provide any of these requirements correctly may lead to delays in issuing the passport.

Entry into the Dales Pony Society Stud Book is part of the process to produce the Equine Passport.