Registration of Foals & Application for a Dales Pony Society Passport


All foals must be registered by their breeder in their year of birth and the date of birth is needed for registration. The application needs to be received before the 30th November.

As long as the foal is not older than 6 months, registrations may submitted to be received between 30th November and the 31st December of the year of birth. This incurs a higher registration fee as it includes a late filing fee.

Applications made outside of the deadline of the 31st December of the year of birth are deemed Late Registrations. A late fee will be charged and the parentage of the foal must be proved by DNA testing, at the expense of the breeder.  Before the passport is issued to the owner, Part II of Section II will be signed and stamped by the Society to permanently exclude the horse from the human food chain.

The Society also is required to inform trading standards of those requesting passports outside the timeframe of 6 months after the birth of the foal.

The Breeder is defined as the owner of the mare at the time of foaling.

Breeders should contact the Secretary for a registration form, ID diagram and DNA Sample bags. See contact details below for the Secretary.

A registered veterinary surgeon is required to fill in the ID diagrams, microchip the foals and take the DNA hair samples (two from the foal and one from the dam). These actions should be done before the foal is weaned and must be before the end of year of birth.

If a prefix is used for naming the foal, it must first be registered with the Central Prefix Register using its application form. For details about applying please see the Central Prefix Register website.

The completed registration form, ID diagram and the 3 DNA Samples (two from the foal and another from its Dam) and the Stallion Service paper should sent to the Secretary together with the registration fee.

The current registration fees, late filing fees, registration fees and the prefix registration fees are available on the Fees and Tariffs page.


Dales foals are eligible for registration only if both the sire and dam are registered in the Dales Pony Society stud book and it complies with all current conditions for registration, as set out in the rules and regulations of the Dales Pony Society.  A copy of the rules of registration is available from the Society but also provided below. Ponies will be registered in the appropriate section of the studbook, according to the rules of registration.

Part-bred Dales are eligible for registration if they can prove a minimum of 25% recorded Dales pony breeding.  There is no up-grading from the part-bred register to the pure stud book.


1   General
1.1   Ponies can only be accepted for Registration through the Dales Pony Society. Applications will only be accepted for ponies in the first year of their life. Exceptions to this rule will be considered by the Council.
1.2   All ponies to be exhibited at the Dales Pony Society Spring Show and Summer Show must be Registered or eligible for registration in The Dales Pony Stud Book.
1.3   Any two Inspectors may refuse to register a mare and any three Inspectors may refuse to register a stallion pony which in their opinion is not suitable. In such cases their word is final and reason for rejection need not be given to the Member of the Society or person owning the rejected pony.
1.4   No Inspector or Member of the Council may inspect his or her own pony for Registration.
1.5   Only a limited number of Dales Ponies were inspected as “Foundation Stock”. The Council of the Society reserves the right to re-open and close The Dales Pony Stud Book to such entries, and to alter fees for the same as is deemed judicious by the Council.
2   Stallions - see Colts & Stallions page for more information
2.1   Colts eligible for stallion status must be by a registered, licensed stallion, and be out of a Section A mare, and must display correct markings. They must also be tested clear of the FIS Gene (Foal Immunodeficiency Syndrome).
2.2   All stallions are re-entered in The Dales Pony Stud Book when licensed.
2.3   Stallions must be licensed from the age of three years.
2.4   Colts out of Section B, C or D mares, or mis-marked colts out of Section A mares are not eligible for stallion status. These colts will be registered as gelding status colts. They will be re-entered in The Dales Pony Stud Book as geldings when castrated.
3   Mares, Fillies and Geldings
3.1   Section A: By a registered, licensed stallion, out of either a Section A or a Section B mare, and displaying correct markings.
    Section B: By a registered, licensed stallion and:
    a) Out of either a Section A or a Section B mare but displaying incorrect markings.
    b) Out of a Section C mare.
    Section C: By a registered, licensed stallion and out of a Section D mare.
    Section D: Passed by two Inspectors as being true to type, height and colour (Closed 31 December 1971).
4   Suspected or Doubtful Pedigree
4.1   All cases of suspected or doubtful pedigree of ponies and all cases of alleged misrepresentation relating to them which may be brought under the notice of the Society, shall be dealt with by the Council and the following procedure shall be observed:
    a) If the Council resolve to investigate the case, it shall be referred to a special Committee, with instructions to investigate the same accordingly, and to report thereon, to a subsequent Meeting of the Council.
    b) The pony will be brought by the owner to a place appointed by the Society for inspection by the Special Committee.
    c) Ten days before the Meeting of the Council at which such report is intended to be considered, notice of such intention shall be given to the Council in the manner prescribed.
    d) The Council shall have discretionary power to publish or not the result of any such enquiries and of expressing or withholding any opinion upon the case and of otherwise dealing with the same in any manner they think fit.
    e) Misrepresentation of any pony, other than its true form and colour, will have its registration erased from The Dales Pony Stud Book, and the owner’s name crossed off the Register of the Society, at the discretion of the Council.
5   Stud Book
5.1   The first volume of The Dales Pony Stud Book shall contain “Foundation Stock” deemed suitable by the Council.
5.2   The second and subsequent volumes of The Dales Pony Stud Book shall contain entries of stallions and mares of “Foundation Stock” and the progeny thereof.
5.3   No name which has been used in The Dales Pony Stud Book may be used again. To allow the Secretary to carry out this Rule, he or she is allowed to add a number to the name on the Registration Form when necessary.
5.4   A Prefix may be registered with the British Central Prefix Register which provides the owner with a distinctive name and is of service in tracing the pedigree of an animal, and enables the Owner to have his entries placed together in The Dales Pony Stud Book.

Additional Official Procedure

Application for a passport for a Dales pony, or a Part-bred Dales should be made by the breeder, using the current registration forms.  The forms are obtainable from the office by post, email or telephone enquiry, and are also available at breed shows. 

All applications for the registration of pure-bred and part-bred Dales foals must be received on or before 30 November in the year of their birth.  Late registrations of pure bred Dales are subject to DNA parentage testing to prove parentage at the expense of the applicant, and also payment of the late registration fee.  If the application for a passport is received after 30 November in the year if birth, Part II of Section II of the passport will be signed and stamped by the Society, irreversibly removing the animal from the human food chain, as required by horse passport legislation.

The identification diagram on the application form must be completed by a registered veterinary surgeon. The vet will also implant a microchip into the animal concerned, having first checked for evidence of any previously implanted micro-chip. The position of the micro-chip should be noted on the Identification diagram. The vet should also collect, verify and sign three mane hair samples for DNA records, twofrom the foal being identified, and one from the dam of the foal.  The identity of the dam should be checked against its micro-chip and passport, or in the case of mares foaled prior to 1 January 1998, its passport only.

The form should then be sent to the Society, together with the required fee for registration, the three DNA hair samples collected by the vet, and the stallion service certificate. Failure to provide any of these requirements correctly may lead to delays in issuing the passport.

Entry into the Dales Pony Society Stud Book is part of the process to produce the Equine Passport.