October 2020 – Dales Pony Society

Dales Pony Society 2020 AGM

Due to the ongoing Coronavirus pandemic and associated restrictions, the Society has considered how to proceed with the Annual General Meeting which clearly cannot go ahead in its usual format. In accordance with Company law, the Society is required to hold an AGM, but this does not need to be on a face to face basis as long as Members are given the opportunity to be presented with the various reporting documents, ask questions and vote on necessary resolutions. In the interests of ensuring members safety, limiting travel and abiding by local lockdown requirements the decision has been made to hold the 2020 AGM by post. The AGM meeting which was to be held in Barnard Castle on Saturday 14th November is therefore cancelled.

AGM documents and a Resolution Voting Form will be sent out with the Autumn Dales Despatch in the next few days. The Voting Form should be returned to the General Secretary no later than 5pm on 14th November 2020. Email scans or photos of the Voting Form are acceptable as well as by post, but the form must be signed to be valid.

Questions, comments or clarification required about any of the documents, or any other business to be considered by Council should be submitted to the General Secretary and clearly marked AGM, either by post or by email. A special page has been created on the DPS website for this (available from Quick Links) and all questions, comments and clarifications will be uploaded to it with a response from Council if appropriate. Please note that this page will be available to both DPS members and the general public and will close on 14th November at 5pm.

Jill Graham
General Secretary
dpsgensec@gmail.com

Council uses Video Conferencing

Since the restrictions were put in place due to the Coronavirus pandemic, the Council has been using email and normal postal services for conducting its business since March of this year. Although this has worked reasonably well the missing element was the immediate interaction you get by running a live meeting.
On the evening of 8th October, the Council had its first virtual meeting using Zoom. All participants agreed that it was very successful and the benefits of having no travel and without a meeting room with its associated restrictions were quickly recognized. It is now planned to have the next meeting at the beginning of November as a virtual meeting.